Personnel management. Topical issues of personnel records management: a course for professionals

Topic 1. State supervision and control over compliance with labor legislation and other regulatory legal acts containing labor law norms.

Normative-legal acts regulating the organization and conduct of personnel records management.
Penalties for violation of the current legislation.
Draft legislative acts regulating labor relations with employees.
Responsibility of employers and officials for violations of labor legislation.
Types and requirements for the preparation and approval of internal local regulations.

Topic 2. Organizational and legal support of personnel records management when hiring.

Organization of the personnel document management system. List of personnel documents. Unified documentation system.
Registration of labor relations with an employee: verification of the authenticity of documents presented by applicants; consent to receive and process personal data; features of the design of certain categories of workers; checking whether the employee has periods of public service and municipal service, the procedure for notification; checking whether the employee has a disqualification, the actions of the employer.
The sequence of procedures for formalizing labor relations: familiarization with regulatory local acts (mandatory and recommendatory).
Employment contract: mandatory and additional terms of the employment contract; features of the conclusion of a fixed-term employment contract; employment contract with the head and chief accountant; features of the conclusion of an employment contract with part-time workers.

Topic 3. Organizational and legal support of personnel records management when changing the terms of an employment contract.

Changing the terms of the employment contract: changing the terms of the employment contract determined by the parties by agreement of the parties and without the consent of the employee; transfer and relocation: differences, registration procedure.
The procedure for registration of procedures for combining professions (positions), expanding service areas, increasing the scope of work, fulfilling the duties of a temporarily absent employee without exemption from the main job.
The order of registration of procedures for changing the mode of operation, conditions of remuneration, labor function.

Topic 4. Features and main differences between labor and civil law contracts.

Restrictions and risks when concluding civil law contracts. Comparative analysis, responsibility.

Topic 5. Organizational and legal support of personnel records management upon termination (termination) of an employment contract with an employee (dismissal):

General procedure for terminating an employment contract. Grounds for termination of the employment contract: at the initiative of the employee, at the initiative of the employer, by agreement of the parties, due to circumstances beyond the control of the parties.
The procedure for issuing an order to terminate an employment contract, the final settlement with the employee, the calculation of compensation for unused vacation, the procedure for issuing and issuing a work book.
Grounds for terminating an employment contract with an employee. Revocation of applications. Layoff periods. Compensation payments.
Legal consequences of non-compliance with the dismissal procedure. Arbitrage practice.

Topic 6. The procedure for accounting for working time and rest time.

Accounting for working hours by the employer: time sheet, shift schedule. Irregular working hours.
Payment for overtime work, work on weekends and non-working holidays, payment for downtime. Summarized accounting of working hours.
Vacation schedule: making changes, vacation schedule for new employees. The procedure for providing and the algorithm for processing documents for vacation: additional, leave without pay, study, maternity leave, parental leave, for harmfulness, for irregular working hours.
Extension or postponement of annual paid leave. Dividing annual leave into parts. Vacation review.

Topic 7. Business trip.

The procedure for issuing and the amount of reimbursement of expenses.
Service task and report on its implementation.
Categories of employees who can be sent on a business trip only with their consent. foreign business trips.

Topic 8. The procedure for issuing disciplinary sanctions to employees of the organization.

Procedure for imposing a disciplinary sanction.
Accounting for the circumstances of the employee's guilt and the severity of the misconduct.
The procedure for lifting a disciplinary sanction.

Topic 9. Liability of the parties to the employment contract.

Full and partial liability, limits of liability, procedure for recovery of damages.

Topic 10. Features of labor regulation of certain categories of workers.

Topic 11. Occupational safety and certification of workplaces.

Ensuring safety and labor protection in the organization.
Organization and certification of workplaces in terms of working conditions: evaluation criteria, control.

Topic 12. protection of labor rights of workers.

Individual and collective labor disputes. Powers of the commission on labor disputes. Arbitration.

Purpose of the course

Provide students with complete information about labor legislation and HR regulations (with all changes for 2019). The study of modern personnel records management and the practical organization of registration of labor relations between an employee and an employer. Using real situations, develop a strategy to prevent mistakes, simulate the behavior of the parties in case of conflict situations and contentious issues.

Category of course participants:

HR managers
HR and legal professionals
Heads of departments and subdivisions of companies
Accountants
Representatives of trade union organizations

Training period: 72 hours, 2-3 times a week from 18.00 to 21.00 on weekdays.

Final document:Professional Development Certificate.

Event dates:as the group is recruited (keep an eye onschedule)

Detailed course content

Section 1. Organization of the work of the personnel service and personnel records management (2 hours)

Areas of activity of the personnel service
The number of personnel service
Selection, training of personnel workers, distribution of duties.
Regulations on personnel service
Responsibility of HR employees
Features of personnel policy in modern conditions

Section 2. Labor legislation. Legal regulation of labor relations

Application of normative acts of the labor legislation of the Russian Federation in the practical activities of personnel services

Topic 1. Documents regulating personnel management and the activities of personnel services (2 hours)

Collective agreement
Internal labor regulations
Regulations on the personal data of employees

Topic 2. Employment contract (8 hours)

Parties to an employment contract. Rights and obligations of the parties
Conclusion of an employment contract
Rules for drawing up an employment contract. Mandatory and additional terms of the employment contract
Features of concluding a fixed-term employment contract
Having a trial period
Cancellation of the concluded employment contract
Changes in the terms of the employment contract and execution of additional agreements
Transfers to another job (temporary, permanent) and their execution
Movement of an employee without his consent
Combination
Features of concluding an employment contract with remote workers
Features of concluding an employment contract with part-time workers
Employee liability
Differences between labor and civil law contracts
Employment (documents and registration procedure)
Justification for refusal to hire
Responsibility of the employer (non-execution of an employment contract, replacement of an employment contract with a civil law contract)

Topic 3. Remuneration system (6hours)

Time and piecework wages
Development of a regulation on remuneration
Establishment of compensatory and incentive allowances and surcharges
Wage indexation
Schedules for work
Working hours (night time, overtime, paid holidays and weekends)
Summarized accounting of working hours
Irregular working hours
part-time work
Time sheet
Additional payment to employees with difficult and harmful working conditions based on a special assessment of working conditions
Payment for hours worked (procedure, terms and place of payment of wages)
Vacation pay
"Natural" wages
Payment for work injury
Settlement with the employee upon dismissal (compensation payments, severance pay)
Employer's liability for late payment of wages

Topic 4. Holidays (4 hours)

Vacation types
Drawing up and approval of the vacation schedule
Making changes and additions to the vacation schedule
Additional annual leave in cases provided for by law
Who is entitled to leave?
Dividing vacation into parts
The procedure for granting annual leave (documents, payment of vacation pay)
Conditions for the payment of holiday compensation
Leave a review
Leave "at your own expense"
study holidays
Maternity leave
Leave to care for a child up to 1.5 years, up to 3 years
Leave followed by dismissal
List of typical violations in the registration and granting of holidays

Topic 5. Dismissal (6 hours)

Grounds for dismissal of employees provided for by labor legislation
The procedure, features and registration of the dismissal of employees on various grounds (agreement of the parties, expiration of the employment contract, own desire, transfer to another employer, change in the terms of the employment contract determined by the parties, medical opinion, etc.)
The procedure, features and formalization of the dismissal of employees at the initiative of the employer (reduction of staff or number, inconsistency with the position held, disciplinary sanctions, etc.)
The procedure, features and execution of the termination of an employment contract due to circumstances beyond the control of the parties
Terms of termination of employment contracts for various reasons
Registration and issuance of a work book
Retirement payouts
Features of regulation of dismissal of certain categories of workers

Section 3. Personnel records management. Changes in HR management

Topic 1. Organization of personnel records management (2 hours)

Types of personnel records management (personalized, staff, statistical)
The procedure for compiling documents: organizational (regulations, instructions), administrative (orders, instructions), information and reference (acts, letters)
Registration logs (labor books, employment contracts, personnel orders, incoming / outgoing documentation, etc.)
Organization of workflow (registration of documents, control over the execution of documents, the legal force of the document, the timing of the production of documents, etc.)

Topic 2. Personnel primary accounting documents (4 hours)

Issues related to the use of primary accounting documents in personnel records management.
Development and approval of primary personnel documents (staffing, documents on the admission of employees (application, order, employment contract), personal card, documents on the transfer of an employee from position to position or to another unit (application, order, supplementary agreement to the employment contract), registration of vacation, vacation schedule, registration of incentives, registration of business trips, documents on the dismissal of employees (application, order), time sheet, order for suspension from work, documents on disciplinary action, etc.)
General rules and requirements for paperwork

Topic 3. Features of the process and personnel records management when hiring (6 hours)

Recruitment Application
Questionnaire, resume of the candidate
Testing
Interviewing (interview stages, position profile, etc.)
Refusal to hire (grounds, registration)
Testing for employment (the procedure for establishing, formalizing, familiarizing, passing and ending the probationary period).
Restrictions on hiring
Making entries in personal cards, personal file, time sheet.

Topic 4. Features of the process and personnel records management in staff training (6 hours)

Goals of staff training (acceleration of adaptation in a new position, development of necessary competencies, team building, loyalty, motivation by training)
The impact of training on company performance
Calculation of the effectiveness of the conducted trainings
Criteria for evaluating the effectiveness of training
Registration of training in personnel records management (student agreement, supplementary agreement to an employment contract, order, personal card, etc.)

Topic 4. Features of the process and personnel records management in the process of personnel certification (personal performance assessment). (6 o'clock)

The purposes of certification of workers
Professional Standards
Competence and competencies (rules for the development and assessment of competencies)
Regulations on certification (assessment of personal activities of employees)
Certification, evaluation procedure and its documentary support

Topic 5. Employment books (2 hours)

Form types
Accounting for work books and inserts to them
Preparation and completion of work books
Issuance of duplicates, inserts to work books
Analysis of typical errors when filling out work books

Topic 6. Features of the process and personnel records management when motivating staff (6 hours)

Material motivation (grading, salary setting, wage systems)
Compensation package development
Non-material motivation
Preparation of documents for rewarding employees
Development of additional provisions (regulation on providing employees with uniforms, provision on providing employees with preferential meals, etc.)
Marks in the personal file of the employee

Topic 7.Management of labor discipline. Local regulations (4 hours)

The concept of labor discipline
Typical problems and causes of violation of labor discipline
Positive and aggressive approaches to work discipline management
Creation of a disciplinary procedure (package of documents)
The specifics of dismissal on grounds related to disciplinary violations
Local regulations governing the activities of personnel (employment contract, PWTR, job description)

Topic 8. Special assessment of working conditions (2 hours)

Results of the assessment
Measures to improve conditions
Preparation and execution of personnel documents
Responsibility of the employer for the absence (non-conduction) of a special assessment of working conditions

Topic 9.Business trips (1 hour)

Types of business trips
Registration of business trips (service assignment, order, travel certificate, financial report)
Regulations on business trips (travel, accommodation, per diems, hospitality expenses)

Topic 10. Organization of military registration in the company (1 hour)

Order on the organization of military registration
Information about conscripts

Topic 11. Personnel archive (2 hours)

Legislative and regulatory materials on documenting and organizing work with documents
Activity documentation
Preparing documents for archiving
Creation of a company archive, its replenishment and the procedure for using documents
Document retention periods

Topic12.Reporting forms of the personnel services of the enterprise (1 hour)

Statistical toolkit for the organization
On the provision of information on the quota of disabled people.
On the provision of information on the release of employees
About providing information about part-time work

Section 4. Plans and bills 2019 (1 hour)

Section 5. Control and supervision of compliance with the labor legislation of the Russian Federation (4 hours)

Check log (information about the checks performed)
Powers of Inspection Bodies
Types of checks

Topic 1. State Labor Inspectorate

Scheduled and unscheduled inspections
The list and content of documents checked by the GIT
Forms and procedure for conducting GIT inspections
Powers of the GIT
Terms of application to GIT

Topic 2. Pension fund

Periods of work and other activities included in the length of service
List of required documents for establishing a pension
The role of personnel documentation in confirming the length of service of employees.
Deadlines and procedure for submitting documents
Checking the payment of insurance premiums, retirement of employees
A set of documents to be checked
Powers of the Pension Fund

Topic 3. Inspection bodies

RF Social Insurance Fund
The Federal Migration Service

The program of the course "Office Management" includes documentary and non-documentary services, types of documents and the rules for their execution in office work, the formation of documents in cases, the preparation of documents for archival storage and destruction, work with written appeals from citizens. The course program includes practical exercises on paperwork and creating document templates on a computer.
The aim of the course is to develop the skills of students in the preparation and execution of organizational and administrative documents, the skills of organizing the workflow of a modern enterprise, monitoring the implementation of management decisions and ensuring the safety of documented information. The course program is designed to study the subject from scratch, but can also be offered to managers, secretaries and specialists in other fields of activity in order to improve their skills.
To enroll in courses requires computer training in the scope of the course PC user and knowledge of word. Students are provided with the necessary methodological materials.

After completing the course, you will be given the opportunity to apply for a state-recognised qualification certificate with inclusion in the All-Russian Register of Qualified Specialists.

Certificate of Qualification - a document on professional qualification of the state sample, confirming the successful completion of the procedure for an independent assessment of qualifications for compliance with the professional standard,
with a unique QR - code and entering information into the All-Russian Register of the National Agency for the Development of Qualifications.

Benefits of skilled professionals:

documentary confirmation of compliance with the professional standard;
advantage in employment and increased demand in the labor market;
entry into the All-Russian Register of Qualified Specialists;
determination of the line of further professional development and career growth;
providing psychological comfort and self-confidence.

Course program

Topic 1. Normative and methodological base of office work. Requirements for the execution of management documents.

Introduction to the specialty. Office work, terms and definitions. The composition of the regulatory and methodological base of office work. Document (including electronic) and documentation systems. Unification of management documents.
Sample form, composition and arrangement of details. Modern methods and techniques for creating documents. Types of forms of the organization. Requirements for the preparation and execution of management documents. Features of working with an official document.

Topic 2. Reference and information documentation.

Purpose and composition of reference and information documentation. Notes, protocols, acts, certificates. Drafting and execution of documents.
Business correspondence. Classification, structure of letters. Vocabulary and style of business correspondence. Rules for compiling and formatting letters. Creation of serial letters. Features of the design of telegrams, telephone and fax messages, electronic messages.

Topic 3. Administrative documentation in the ORD system.

Purpose and composition of administrative documentation. Orders, instructions, decisions. Drafting and execution of administrative documents.

Topic 4. Organizational and legal documentation.

Purpose and composition of organizational and legal documentation. Charter, regulation, instruction, contract. Drafting and execution of the job description of the clerk.

Topic 5. Document flow in the organization.

Formation of cases. Examination of the value of documents, including electronic ones. Nomenclature of cases for the formation and storage of documents. The order of storage of documents. Drawing up and registration of the Nomenclature of affairs.
Document flow, document flows and work with them. The concept of electronic document management. Document execution control. Organization of work with documents containing confidential information. Testing

is an activity aimed at systematization of personnel documents and work with them.

The personnel department exists in all organizations and ensures uninterrupted work with documents, as well as timely accounting of all changes on the part of the enterprise and its employees.

Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique.

If you want to know how to solve exactly your problem - contact through the online consultant on the right or call by phone free consultation:

Required literature

In order to quickly conduct training in office work and apply knowledge in practice, experts recommend paying attention to the following publications:

Organization of personnel records management from scratch

The organization of personnel records management from scratch should be built in stages as follows:

Installation of special computer programs designed to carry out competent documentation and other matters related to personnel records management.

To date, there are many programs designed for these needs. However, organizational leaders traditionally choose 1C.

This is due to the fact that there are specialists in the installation and maintenance of this program in any large or small city, but those who could serve innovative developments cannot always be called by phone.

Studying important documents of the organization.

All submitted contracts and documents must comply with, and not contradict, the charter of the organization. This carries an important part, first of all, to eliminate disagreements with the management or with employees.

Acquisition or self-production of a registration log.

The documents that will be contained in the office work of the company must be agreed with the higher management.

It is necessary to clarify which of them will be mandatory, and which can be postponed, because they will be used in rare cases. It is important to know which of them will be located in the work schedule, and which in forms.

Director's form. It is necessary to check the correct filling of all papers, which should reflect the date the head has been working in the company.
Creation of a staffing table and internal regulations that apply to all employees without exception.

How to draw up a staffing table, read our article.

If they are not in the company, you need to create these documents. These documents must be fully agreed with the head of the organization and checked against the regulatory framework. That is, you need to find out whether the innovations are contrary to the law.

Creation of a standard employment contract that will be beneficial to the organization, but will not contradict legislative norms.
Then the main documents are needed.

Human Resources can't get by without creating the following papers:

order forms;
liability agreements;
registration log;
accounting books;
work time sheet.
After the documents, you need to take care of who and how should lead.

The issue of their storage and filling out documents should be decided on time and in advance. At the initial stage, when there are very few personnel at work, this may be the founder of the company. On this occasion, a special order should be issued. Failure to do so will result in a serious fine.

If in the future a person appears whose duties will include working with documents, then a new order will be issued to appoint a responsible person.

The last stage is the recruitment of employees for employment.

For this procedure you will need:

job orders;
registration of labor contracts;
availability of work books;
cards for employees;
book in order to take into account work books.

This is far from everything that an employee starting from scratch needs to know, but such actions are only first basics a large amount of information to be explored in the future.

You can find instructions for personnel records management.

Responsibilities of the Human Resources Specialist

The office worker has a broad field of activity, covering all aspects of the organization related to employees and their work. So, the main tasks of the office worker are:

Preparation of documents related to sick leave and other certificates.
Formation of a personal file for each of the employees.
Preparation and development of time sheets.
Conducting and preparing personnel orders.
Calculation and subsequent accrual.

Download a sample job description for a personnel officer-clerk for free.

In addition to the main tasks, employees in this field of activity also have additional tasks, such as:

tracking the market for wages;
tracking and inviting candidates for employment;
compiling a list of open vacancies in the organization;
development of regulations on and recruitment of employees of the company.

Sometimes an employee of this department is engaged in evaluating the work of employees and compiling a report on this topic.

It is important to know that in accordance with applicable law, the personnel officer cannot disclose the employee's personal data to third parties. This responsibility lies entirely with him.

Mistakes made in the HR department

Mistakes can be made in any work. So HR is no exception. Since this is a complex process and it is difficult for many novice employees to remember a large amount of information, the main ones are as follows:

When registering and dismissing an employee.

First of all, it refers to the design. The order may not specify the conditions for or the nature of the work performed. Sometimes mistakes are made in the initials or surname of the employee, as well as his working unit. It is important to consider here that an order executed with errors or issued by an unauthorized person is invalid.

Work with workbooks. According to the rules, the series and number of this document must be entered in the book of accounting for the movement of labor books, which not everyone does.
When concluding an employment contract. The main omissions are the absence of any of the documents required for this procedure, or the employment of citizens who are unable to engage in this type of activity for health reasons.
Orders. A local regulatory act at the enterprise can be issued, but it does not contain the signature of the head of the company. This is a gross violation, and such a document is not valid.

Restoration of order in personnel records

Sometimes in a small company it happens that a lot of violations accumulate, and there is no specialist capable of resolving this issue. If, nevertheless, such a person was found, and he was entrusted with putting things in order in the documentation, then he needs to follow following step by step instructions:

You will need the latest edition of regulations that will help solve many legal issues, as well as special literature on personnel topics and programs that make life easier in personnel office work.
Revision of documents and verification.

All necessary documents related to office work must be available. These include mandatory, special and optional.

It is important that everything is in its proper form and in its place.

Optional ones should also be acquired in order to protect yourself when conducting checks in the office.

Studying the wishes of the manager, as well as how things are in the company and whether they comply with the declared orders and local regulations. This stage also includes a careful study of the constituent documents of the organization.
Determination of the circle of persons involved in the development of the missing documents and those employees who will be responsible for the document flow and its safety in the future.
Analysis of the staffing table, which must be performed in a unified form.
Checking the execution of the head, employees and employment contracts in the company.
An important part is the study of previous employment orders and personal cards for employees, there should be no errors in them.
Checking work books.
Checking transfers and movements of employees in the company, layoffs, both past and current.
The final step is to check the working hours for each employee.

Office automation

HR records management is becoming more and more complex over time, and companies are getting bigger. Therefore, the way out of this situation is HR automation. Today, in almost every organization, personnel issues are resolved using automatic devices.

Establishing the automation process should take place in several stages:

The first step is to set a goal for automation. Most often, this is the smooth operation and efficiency of the installed system.
After determining the effectiveness, you need to start implementing the system, that is, creating an automatic database.
Next, you need to train employees to work on the provided equipment.
The introduction of data from all documents of the organization into the system is the main stage. At this time, you need to create templates for reports.

For correct personnel office work, you will need following programs:

pre-systems, that is, programs that provide accounting;
HRM systems. This is a system that solves the problem with the automation of personnel. This is a system that stores information on each of the employees;
WFM system. These programs have more features than conventional automation programs;
HCM-systems are decisive issues not only in terms of the quantitative indicator of personnel, but also in terms of quality. Such programs improve the performance of large firms by about 15 percent.

Of course, you can abandon new technologies and carry out work according to the old methods. However, progress does not stand still, and in the future it may turn out that due to improper automatic equipment, a violation of the document flow may occur, which can entail a fine.

How to organize personnel records in a newly created company - see the video seminar:

HR courses in the training center "GTsDPO" in Moscow - training for beginner personnel officers "from scratch" and professional development. Fundamentals of the organization of the personnel service, record keeping and personnel management (legal, administrative and psychological aspects).

Personnel records management (KDP) is the basis of human resource management of any organization, regardless of the form of ownership and the size of the enterprise.

Knowledge of the Labor Code of the Russian Federation and methods of applying labor law norms are key requirements for personnel officers, accountants and managers of any level.

Almost any personnel document has a legal (commercial) value. With the help of personnel documents used as written evidence, the employer can prove his position in court.

During your Human Resources training, you will:

get an up-to-date regulatory framework (the basis of the CDP);
form a set of skills necessary for the successful performance of the duties of an HR officer;
gain knowledge and skills about the ways and methods of applying labor law;
consider "difficult cases" of the application of labor law;
perform practical tasks;
develop competencies relevant to the modern market.

Purpose of the HR course

To form practical skills in the preparation of official documentation, in accordance with the requirements of the legislation, regardless of the form of ownership of the enterprise.

Objectives of the HR course:

To form (update) the knowledge and skills of HR document management.
To form (update) knowledge and skills in the preparation of personnel documentation in accordance with regulatory requirements.
To form (update) the knowledge and skills of maintaining accounting forms for working with funds.
To form (update) knowledge and skills of systematization and archiving of documents.
Determine ways of working with labor migrants, taking into account the latest changes in labor legislation.
Practice the acquired knowledge in practical situations.

As a result of training in personnel courses:

the knowledge and practical skills of conducting personnel records management in a modern organization are formed.

Distance learning

This course You can study in person and remotely!

“HR Courses. Organization and management of personnel service. Distance learning requires a personal computer and Internet access. Educational and methodological materials are provided step by step, and the level of knowledge of the subject is determined using the final online test. There is no time limit for preparing for the final test. Distance course price - 7000 rubles. The advantage of online learning is that you do not need to adjust to the class schedule - you study when it is convenient for you.

Course Curriculum

Lesson 1. Setting up personnel records management in the organization

Legal framework.
Local regulations of the organization.
Organizational structure
Staff schedule.

Session 2. The procedure for applying for a job

Design rules
Labor contract
Rules for issuing a work book
Rules for issuing a personal card of an employee.
Employee familiarization rules
Features of the reception of minors
Features of the reception of the General Director
Features of the reception of foreign citizens

Lesson 3. Mode of work and rest

Concepts and definitions
Irregular working hours
Overtime work
Half-holiday
Work at night
Shift work
Summarized accounting of working hours
Compatibility and combination

Lesson 4. Registration of personnel documentation. Practical lesson

Lesson 5. Vacation

Vacation types
The procedure for issuing annual basic paid leave
Study leave process
Procedure for issuing maternity leave and parental leave
Calculation of sick leave

Lesson 6. Business trip

The concept of a business trip
Development of Regulations on business trips.
Making a business trip

Practical lesson

Lesson 7. Transfer and dismissal of an employee

Service translation
Translation processing
moving
Grounds for dismissal of an employee
Dismissal procedure
Disciplinary action

Lesson 8. Military registration

The concept of military registration
Organization of military registration