Reservation of inventory items in "1C: Management of a small company". Product output and its cost Management of a small company 1c production

In this article we will tell you how to use the program to quickly and cheaply automate custom production in 1C in a small enterprise from receiving a buyer’s call to shipping products and receiving final payment from him under the contract, while at any time understanding at what stage of production the buyer’s order is.

For any manufacturing enterprise that manages custom production, it is always a pressing task to have information about the readiness of customer orders for shipment. In order for the buyer to be satisfied, it is necessary to ship products on time and with the required quality. To do this, production departments need to have information about the required production times and volumes of finished products, and managers accepting Orders from customers need to have information about the free resources of the enterprise.

Until recently, for a small manufacturing company there was no single inexpensive software product that would allow obtaining end-to-end analytics on Orders.

Today, the 1C market has been replenished with a new software product “1C: Management of a small company”, the capabilities of which allow you to manage custom production in 1C: receive information about the status, movement and readiness of each customer’s Order, starting from the first customer request and ending with payment.

The buyer's order in the system represents a single end-to-end analytics, according to which products are produced, materials are written off for production, products are sold and payment is made by the buyer.

At any time, the enterprise manager can view:

Can he schedule a measurement, installation or any other event at a particular time,
Is the required employee available or away?
An advance payment has been received from the buyer for the Order,
Is the Order in production?
What part of the products under the Order have already been released,
Is the Order ready for shipment?
Has the Order been shipped?
Has final payment been received from the buyer?

At the same time, all information about clients, information about every phone call, every meeting, every letter sent is stored in the program. If today the current Order manager gets sick or decides to quit, the organization is always insured against the fact that along with the manager his address book, his personal files, and his client base will go away.

When setting the time for product shipment, do you need to notify the buyer and send him an SMS? Managers of your company say that an SMS was sent, but the client did not receive it? “1C: Managing a Small Firm” easily solves these issues. The program has a built-in mechanism for sending SMS to clients and all information about sent messages remains in the system.

A nice bonus in “1C: Managing a Small Firm” is the ability to plan payments from customers for each Order, thanks to which the manager always has at hand information about which client needs to call and hurry up with payment, and the manager or chief accountant can carry out a plan-factual at any time analysis of cash flows and quality of work of managers.

Today, in order to automate the activities of a small manufacturing enterprise, it is not necessary to buy an expensive software product such as “1C: Manufacturing Enterprise Management” or “1C: Integrated Automation” and incur significant costs for personnel training and implementation consultations.

It is enough to purchase an easy and understandable product “1C: Management of a small company”, which will cover all the basic needs (Figure 1) and will make it possible to manage the enterprise using a single, simple and reliable tool. Prices for the software product are indicated in the section.

Figure 1. Enterprise needs

The 1C:Enterprise 8 server can operate both in a Microsoft Windows environment and in a Linux environment. During implementation, this provides the ability to select the architecture on which the system will operate and the ability to use open source software to operate the server and database.

Product composition and sales procedure

Personnel accounting includes the following functions:

registration of employment;
personnel transfer;
dismissal of personnel.

Payroll capabilities:

payroll calculation is carried out in the context of types of accruals and deductions;
generation of payrolls for the payment of salaries and advances to employees;
working time recording - a working time sheet is used, which allows you to keep track of time both by day and cumulatively for a period.

Two functions are used to plan the work of performers:

registration of piecework orders - used to issue tasks for performing technological operations of the production cycle to performers with piecework wages; orders can be individual and team;
work assignments - used to plan the workload of employees and key resources within internal or external projects.

Provides for the registration of actual information about the performance of work on orders and tasks. This information can be used in the future when calculating wages, as well as to evaluate work efficiency and conduct a plan-fact analysis of personnel performance.

The section provides the ability to generate analytical reports on settlements with personnel, accruals and employee deductions.

Property

Integration with "Virtual PBX Gravitel"

According to company representatives, the services were connected to each other before, but now there is a ready-made and complete integration that connects them literally in one click directly from the VATS or 1C interface. Integration gives users of the 1C:UNF platform the ability to receive and make calls not only using desktop phones, softphones or mobile devices, but also through the interface of the program itself installed on the computer.

In addition, the company noted additional opportunities, in particular, service users:

when there is an incoming call, they will be able to immediately see the client’s card in 1C: it will automatically open when there is an incoming call;
when there is an incoming call, they will be able to see the client’s name on the phone or softphone screen (even if 1C is turned off);
will be able to make calls to a client from 1C with one click (from any form where there is a phone icon;
will be able to view the history of communication with the client in his card (the history of negotiations is automatically saved, even when CRM is turned off);
directly from 1C they will be able to listen to recordings of conversations with the client;
will be able to redirect calls from clients to the responsible managers specified in 1C (this will happen automatically if you perform simple settings);
They will no longer create customer cards with each new call; 1C will automatically do this for them.

Also, the company noted that by connecting Gravitel telephony with 1C, the potential of the 1C:UNF program increases, all the necessary tools appear at the user’s workplace for full-fledged work with the client and his service. Information about each client (statistics and request history) is stored in one place - in the CRM interface. If an employee wants to accept an incoming call in the 1C:UNF program, during the call he will need to press the F8 button on the keyboard.

1C:UNF version 1.6.15

CRM development: new opportunities for managing interactions with customers: accounting for potential customers (leads), working with contacts regardless of counterparties and a register of contracts, integration with virtual PBXs - more than 60 new cloud operators.
For trading companies: integration with the electronic veterinary certification system "Mercury", mark-up accounting in EGAIS, flexible conditions for calculating automatic discounts and creating discount cards using new payment conditions, service "1C: Nomenclature".
For retail companies: convenient choice of a special taxation regime for cash register receipts, printing a cash register receipt from the receipt to the account.
For online stores: flexible settings for searching for counterparties when downloading from the site.
For manufacturing companies: planning of technological operations in a production order, a list of specifications with a search for materials included in the specification, new filters in the list of production orders, universal setting of the method of distributing materials in production and quick entry of a production order for several customer orders.
For companies of any field of activity: integration with the Yandex.Cash service, increased convenience of working with the entrepreneur’s personal funds, updated employee work schedules and new types of accrual for calculating wages according to work schedules, convenient generation of barcodes for a list of goods.

1C:UNF version 1.6.14

Version 1.6.14 provides new functionality for a wide range of companies:

CRM development: integration with virtual PBXs "Yandex.Telephony", "WestCall SPb", "Business Networks - Irkutsk". New opportunities for internal interaction between employees: history in chats, new values for substitution in commercial proposals and contracts templates, as well as development of integration with mail services.
For trading companies: gift certificates are a universal sales tool that is widely used in retail trade, new visual reports for analyzing applied discounts, expanded access rights for managers.
For retail companies: returning goods to another cash register shift is reflected in one document.
Online stores: automatic exchange of all data with the site.
For manufacturing companies: ample opportunities for processing production operations, allowing you to reduce the number of generated documents several times. Among them: reservation of materials in several warehouses in one production order, reflection of the actual production of products for several customer orders, manual adjustment of the results of automatic distribution of materials to manufactured products.
For companies in any field of activity: automatic payment posting and an intuitive assistant will help optimize the process of posting incoming funds. The mandatory completion flag, as well as default values for characteristics and batches of goods, will minimize errors during the receipt and shipment of goods; the updated structure of subordination will make the structure of documents transparent.

2017

1C:UNF version 1.6.13

CRM development: calling clients and recording incoming calls using mobile telephony without full data synchronization - only information about calls and clients.
For trading companies: publication and search of trade offers using the service "1C: Business Network. Trade offers". Indication of a discount amount in the lines of the tabular parts of documents, automatic rounding of amounts after applying discounts, control of payment of invoices - payment indicator in the list of documents, notification by SMS and e-mail in case of receipt of an advance payment for an order.
For online stores: expanded capabilities for matching customers when downloading from the site, uploading *.pdf, *. doc, *.xls to the site, transfer of item codes when exchanging with the site.
For retail companies: selection of goods and search by barcode for the “Printing Labels and Price Tags” service, cashier workstation (CW) on the home page, new “Retail Revenue” report.
For companies providing regular services: automatic completion of the payment period in invoices under service contracts, increasing the convenience of working with the billing system.
For manufacturing companies: automatic substitution of specifications based on product characteristics, selection by barcode and unloading of finished products from the data collection terminal (DCT), input of piecework orders based on other documents, taking into account balances.
For individual entrepreneurs: preliminary calculation of taxes, summary indicators for taxes and reporting.
For companies of any field of activity: an assistant for copying characteristics, units of measurement, compositions of sets and product specifications. Setting up rights at the record level by organization, new access rights profile – “View only”.

Sales and purchasing

Publication and search of trade offers in the 1C: Business Network service. It is now possible to publish and search for trade offers using the “1C: Business Network. Trade Offers” service (https://portal.1c.ru/applications/60). The service helps suppliers simplify order processing processes and gain new customers, and helps buyers find profitable suppliers and reduce order processing time. This service works on the principle of trading platforms: suppliers post trade offers with the name of the product, description and prices. Buyers, for their part, see a list of offers that include the product they are interested in. After comparing and selecting the best options, you can automatically generate and send an order to the supplier.

Discounts amount in rows of tabular parts of documents. Added the ability to indicate discounts by amount in sales documents. In this regard, in the tabular parts of the documents, each of the columns “Auto Discount.” and "Discount manual." divided into two: discount percentage and discount amount, respectively. Now you can give a discount to customers for any amount, without calculating what percentage of the amount it will be.

Automatic rounding of amounts after discounts are applied. Amounts in documents are now automatically rounded to the specified accuracy. This feature will significantly simplify the work of employees: managers will no longer have to manually edit invoice amounts, and cashiers will no longer have to accept payments and give change in small coins.

Control of payment of invoices – payment indicator in the list of documents. A column with a payment attribute has been added to the list of incoming and outgoing invoice documents. The payment attribute is reflected in the form of a circle that changes appearance depending on the availability of payment on the document. The payment indicator will allow managers to visually determine the availability of payment based on shipping documents without generating reports.

Notification via SMS and email about receipt of prepayment for the order. It is now possible to set up notifications to managers and clients via SMS and email about the receipt of an advance payment for the buyer's order. Thanks to notifications, managers will quickly receive information about payment for orders.

Internet trading

Enhanced buyer matching capabilities when downloading from the site. The algorithm for searching and matching buyers when downloading from the site has been improved. Added the ability to search for a client by phone number. When downloading an order from the site, buyers are matched sequentially by tax identification number, phone number or e-mail. Searching for several indicators at once makes it more likely to correctly compare customer data, which significantly improves the quality of the customer base.

Uploading *.pdf, *.doc, *.xls files to the website. You can now upload attached documents to a site developed on the 1C-Bitrix platform. The following formats are supported: *.pdf, *.doc, *.docx, *.xls, *.xlsx. After uploading files to the site, a link to download these files will be added to the product card on the site. Thanks to uploading files to the site, managers no longer have to do double work and upload files manually.

Item code in exchange with the site. The item code, transmitted during exchange with the site, will allow you to more accurately identify goods on the site and avoid confusion when downloading data from the 1C: UNF information base.

Retail

Selection of goods and search by barcode for the service "Printing labels and price tags". The “Printing Labels and Price Tags” service has added the ability to quickly select products using a special selection form and search for products by barcode. This filling option has already become familiar to most users and is used in many documents, for example in the “Buyer’s Order”. New capabilities for printing labels and price tags will make it easier to update price tags on the sales floor and speed up the operations of gluing goods.

Cashier's workstation (WWK) on the home page. Now, for a user who has access to the RMK, you can configure the opening of a workplace when the program starts.

New report "Retail Revenue" for analyzing store performance. The report clearly displays information on all goods sold through the cash registers for a specified period of time. For each cash register, the amounts received in cash and by card, the number of checks and the amount of the average check are indicated. The report will allow the entrepreneur to determine which retail outlets operate most efficiently and evaluate the throughput of cashiers.

Billing

Automatic completion of the payment period in invoices under service contracts. You no longer have to manually enter the payment period in which the service was provided into your invoice. Now, in regular service invoices created using the "Invoicing" (billing) service, the payment period and the subject of the invoice will be automatically filled in the "Content" column.

Production

Automatic substitution of specifications based on product characteristics. Added the ability to set a default specification for each item characteristic. Previously, the default master BOM was selected only for the item as a whole.

Selection by barcode and unloading of finished products from the TSD. It is now possible to use barcodes for the “Production Order” and “Production” documents. This functionality will help you quickly select products into a production document using a barcode scanner or manually using a barcode search. And the data collection terminal (DCT) will allow you to fill out the “Products” tab of production documents in one click.

Entering a piecework order based on another document, taking into account balances. The procedure for filling out the “Piecework Order” document entered on the basis of another document has been improved. Now, when creating a piecework order using the “Create based on” command, the program will check for the presence of other entered piecework orders for the same document. If there are such documents, a new document will be filled out taking into account those entered earlier, and the missing quantity will be calculated and substituted. In addition, the ability to enter piecework orders based on inventory assembly (production) with automatic filling of actual data has been added.

Individual entrepreneur reporting

Development of the tax and reporting calendar – preliminary calculation of taxes. A convenient tool has appeared in the tax calendar - “Tax and Reporting Monitor”. The new “Monitor” will allow an entrepreneur to receive information about accrued taxes, make an approximate calculation and find out the approximate amount of taxes in the current tax period. Forecasting the amount of tax payment will help in planning the company's budget and will help avoid cash gaps.

Summary indicators for taxes and reporting. You can now also add the following summary indicators for taxes and reporting to the “Business Pulse” desktop: the number of reporting tasks, the number of tax payment tasks, the amount of taxes payable. The deadlines for submitting reports and the amount of taxes will now always be at hand.

Copy Assistant. A new convenient assistant has appeared for copying characteristics, units of measurement, compositions of sets and product specifications. In the item card on the corresponding tabs, the “Copy from” and “Copy to others” commands have been added. When you click on any of them, the characteristics copying assistant will open, in which the user can select the properties of the item in two clicks and copy them. When copying an item using the "Copy" command (F9), the program will automatically offer to copy related information. The user can copy all data or specify which items need to be copied. The new characteristics copying assistant will save users from the long and monotonous creation of identical properties for different products.

Access rights

Setting up rights at the record level by organization. This feature will allow you to differentiate the visibility of objects for employees belonging to different organizations. This option is useful, for example, if a company operates in several regions at once. Users in the neighboring region will see only documents that belong to them without setting up additional filters. Organizations (except those allowed) and all documents related to these organizations will be hidden. The reports will contain information only about “their” organizations.

The new access rights profile is “View Only”. The profile allows you to only view database data without making changes. Such a profile is required when allowing an employee to work with the information base who does not need to enter or edit any information, for example, an investor, analyst or new employee.

Integration with PBX Dom.ru Business

On October 25, 2017, the federal telecom operator Dom.ru Business provided corporate clients with the opportunity to connect cloud telephony to a solution for automating operational management in small businesses - “1C: Our Firm Management” (UNF). Thanks to PBX Dom.ru Business, 1C:UNF users can make calls to counterparties and record incoming calls directly from the program window with one click, work with contracts, commercial offers and customer orders during a call, transfer calls and record conversations without leaving the 1C client. Read more.

Integration with Mango Office

The program "1C: Managing a Small Firm" is used in retail and service companies, including as a back office in online stores. The version of Federal Law No. 54-FZ, in force since July 3, 2016, “On the use of cash register equipment...” requires that from July 1, 2017, organizations and most individual entrepreneurs use only cash register equipment (CCT) of the new generation, so called online cash registers. The peculiarity of the new cash desks is that all information about payments must be transmitted through the fiscal data operator directly to the tax office.

Sales, services, production

Calculation of customer orders. Now in the program you can make a preliminary calculation of the buyer’s order, and after the transaction, compare the planned calculation with actual income and expenses. The new tool will allow you to quickly determine the planned cost of an order (and, in production, of each product), identify the main costs and understand whether the estimated order volume is profitable, whether a markup is needed or whether it is possible to provide a discount. You can take into account any costs: a sales manager’s bonus, an installer’s salary, transportation costs, materials consumption for packaging, etc.

Working with costing is possible in two modes: displaying data on cost and profit, or displaying data only on quantity and sales amount. If necessary, you can load calculations from a spreadsheet document or calculation program, and also use freely customizable templates.

Warranty card in production. Added the ability to print "Product Warranty Card" and "Component Warranty Card" from the "Production" document. The new option will be useful if you plan to include the warranty card in the box when packaging the product, as well as if you use components that have a separate warranty.

Expanding exchange with EGAIS

The integration library with EGAIS has been updated to version 1.2.1, which takes into account the methodology for maintaining balances for participants in the retail segment of alcohol products in EGAIS (published by the Federal Service for Regulation of the Alcohol Market of the Russian Federation). The new version implements support for UTM 2.0.3 and adds a new exchange format with EGAIS. New documents “Transfer of alcoholic products to the trading floor” and “Return of alcoholic products from the trading floor” have been added to the program. Changes have been made for existing documents “Act of statement on balance sheet”, “Act of write-off of EGAIS”, “Remaining EGAIS”. It is now possible to generate a request to cancel the execution of documents “TTN”, “Certificate of Balance Sheeting” and “Certificate of Write-off”. This functionality will be useful in case of erroneous sending of data to EGAIS.

Other improvements and enhancements

Money. For elements of the "Types of taxes" directory, the ability to specify the budget classification code (BCC) and the corresponding payment purpose has been added. The "KBK" field can be filled in either manually or using the constructor.

1C:Cloud archive. The service is designed to create and manage backup copies of the information base of the “boxed” version of the program, which are stored in a special storage facility on the Internet. "1C: Cloud Archive" will help users protect databases from accidental loss due to equipment failure, software failures or "human factor". If you have a 1C:ITS PROF level agreement, the 1C:Cloud Archive service is provided at no additional charge. You can connect the service in the menu “Company – Administration – Support and Maintenance”.

Provides hosting and provides tools for effective website promotion in search engines.

1C:UNF version 1.6.6

Version 1.6.6 provides new functionality:

CRM development: integration with mail, automatic response of the program to changes in document status, transition to Google Maps and Yandex.Maps from the list of contractors and document logs.
Trade, service and manufacturing organizations, service companies: serial numbers and warranty periods, acceptance and transfer of products for repair, billing and automatic invoicing for regular services.
For companies selling products made from natural fur: exchange with the State Information System for Product Labeling (GISM).
Organizations selling alcoholic products: expanded integration with the Unified State Automated Information System (USAIS), preparation and submission to the individual entrepreneur of the “Declaration on the volume of retail sales of beer and beer drinks (N 12)”.
For retail enterprises: profile "Cashier's workplace", support for a label printer.
For geographically distributed companies with an unstable Internet connection: an autonomous workplace that allows you to work without Internet access with subsequent automatic transfer of data to 1C:UNF in the 1CFresh.com service.
For companies of any field of activity: simplification of entering initial balances, integration with mail, automation of the program’s response to changes in document statuses, development of exchange with UMI sites.

CRM (working with the client base)

Integration with mail. Now from 1C:UNF you can not only send letters, but also view all incoming and previously sent correspondence for a client. The entire history of interaction with the client can be seen in one window - in the counterparty card. It is possible to connect to the program any mail service that works using the IMAP or Gmail API protocol: Yandex.Mail, Mail, Rambler, Yahoo, Gmail, Hotmail, etc.

Workflows– automation of simple actions. You can configure the program's reaction to a particular action. For example, so that when the status of a customer’s order changes, a notification is sent to the author of the order, or when the order is ready, the customer automatically receives a notification by e-mail or SMS. Automation of simple actions will help speed up the work of managers and eliminate the negative influence of the human factor from a number of processes.

Go to Google Maps and Yandex.Maps from the list of contractors and document logs. Now you can see the address on the map without opening the counterparty’s card.

Any production begins with regulatory and reference information. First of all, with the specification. Subject area - production of chimneys. Metal single-circuit and double-circuit pipes and components that differ in diameter, metal, color and other parameters. Consequently, the initial task was to create a parametric specification for one item and extend the specification to all characteristics. It is clear that the consumption of materials, their composition and set of operations will depend on the characteristics of the product. For this purpose, a new type of characteristic line was developed - a formula.

The consumed material can be indicated by directly filling out the “Nomenclature” (standard mechanism) and using a formula (refinement of Engineering). Products can be made from different metals, so a new directory “Metals” has been created, which in turn contains the material (the Nomenclature directory).

In addition to the parametric selection of items, the quantity is also calculated using the formula. The calculation is used to fill in write-off materials during production.

You can specify complex calculations in the formula (SKD syntax). Both linear and discrete calculations. For example, setting a coefficient depending on the diameter.

The duration of operations is also calculated using the formula. It is used in estimating equipment load (refinement of Engineering).

Order accounting

According to business requirements, production is made to order with periodic release "to the warehouse" when unused production capacity remains. The documents "Buyer's Order" and "Production Order" are involved. Since it is not present in the “Internal order” configuration, the “Buyer’s order” was modified with the “Internal order” attribute. This checkbox changed the behavior of the document, for example, it did not make movements in the financial contour, and the product was not reserved during release. To record customer orders, an automated workplace (automated workstation) for the Production Manager was developed in 1C UNF.

Processing displays all the necessary operational data on the status of buyer orders, allows you to generate new documents (Invoice, Reservation, Transfer of Inventory, etc.), and load equipment.

Organizationally, order statuses were introduced (1C UNF makes this easy to do). The production manager determined the incoming customer order as either for production (created the “Production Order” document) or from the reserve (created the “Reservation” document). You can enter documents directly from the workstation by entering the required quantity (in case of partial production/reserve).

In the automated workplace, any order, if necessary, is detailed down to the nomenclature and characteristics. You can operate document input nomenclature-by-nomenclature. Quick selections (taken from the UNF functionality) allow you to quickly assess the required state.

By double clicking on the corresponding columns, reports open:

Production orders
Placing orders

Analysis and loading of equipment into 1C UNF

As you remember, the specification uses operation time. The developed "Equipment Loading" button allows you to estimate the loading time of each equipment.

The shift foreman's task is to assess the workload of workers per shift. By selecting the required products with the ability to sort (priority by shipment date, quantity, customer, etc.), he ensures that the equipment is loaded. A “Piece Work Order” document is created for each equipment. The list of documents is generated dynamically from existing operations.

The number of required and existing operations is presented in the same list. Color orientation means the presence of a piecework outfit.

To account for piecework orders, a residual accumulation register “Plan-actual analysis of piecework orders” was created. This allows you to load the equipment according to the remainder of the operations.

As improvements to the “Piecework Order” document

Shift accounting has been implemented (plus in the Production document)
calculation of standard and actual time for performing operations
printed form easy to read for production workers
Sorting the tabular part of Operations. Designed to determine the order in which workers perform products in order to minimize equipment changeovers.

Summary

This is a practical example of implementing production in 1C Managing our form in a small factory. The limited functionality of the system with the modifications made made it possible to implement all business requirements on a turnkey basis. In the long-term plans, there is a desire to standardize the Production Manager's workstation for a standard configuration, which would greatly facilitate the work of workers involved in production planning in 1C: UNF.

in the configuration “Management of a small company 1.6”

Among the solutions of the company “1C” there is a configuration “Management of a small company” (hereinafter referred to as SNF), which, surprisingly, has quite developed functionality for maintaining management accounting for a small enterprise.

More details can be found on the official website: http://v8.1c.ru/small.biz/

Among other things, this configuration allows you to automate the accounting of production costs and the calculation of the cost of goods and services.

Let's look at the features of the algorithm for writing off materials for the cost of manufactured products using the example of 2 products: a wooden bench and a metal bench. Specifications for each product are shown below in Fig. 1 and fig. 2.

We process the receipt of materials:

Now we will arrange the production of 4 benches: 3 wooden and 1 metal.

In the first case, the production is strictly according to the specification, and in the second case, we will partially replace “Aluminum Profile” with “Steel Profile” in the composition of materials without creating a new specification.

As can be seen in Figure 6, replacing part of the “Aluminium Profile” material without creating a corresponding specification led to a very “interesting” distribution of the cost of materials between the produced items. Instead of the expected write-off of the “Steel Profile” for the production of “Metal Bench”, the “Metal Profile” was distributed by quantity to all manufactured products, as a result of which the cost of the product “Wooden Bench” turned out to be significantly overestimated, while the cost of the product “Metal Bench” was significantly understated.

Figure 7 shows a situation where the “Aluminum Profile” was completely replaced with a “Steel Profile”. As can be seen in this case, the system correctly assigned all the “Steel Profile” material to the “Metal Bench” release.

It is worth noting, however, that this behavior cannot be called an error because If you look at the reference information, the configuration developers honestly warn about what algorithm is implemented in the System

To be honest, from this description of the algorithm I would like to conclude that the “Steel Profile”, when completely replaced, should have been distributed proportionally between the products. But not everything is so simple!

Therefore, as they say, it is better to see once than to correct errors 100 times when writing off materials at cost, especially in the production of complex products consisting of a large number of different materials.

Summarize. What are the possible options for ensuring the write-off of materials, which will give an honest cost:

1. Create new product specifications when performing a material change.

a. The disadvantage of this approach is the need to maintain a large number of BOMs if materials are changed frequently.

2. Selection of products for which the material is replaced without creating the material in a separate document.

a. It makes sense in situations where a material is being replaced that has a significant impact on the cost of products.

b. The disadvantage of this approach is the increase in the number of input documents

3. A separate “Production” document for each product (for example, a separate document for the release of “Wooden Bench” and a separate one for “Metal Bench”)

a. In this case, you can not maintain specifications in the system at all because materials will always be written off where needed.

b. The disadvantage - as in the option above - is the increase in the number of documents.

4. Using a standard mechanism “as is”

a. It makes sense in situations where a material that has a low share in the cost of production is being replaced. In this case, even when allocating the cost of the material by quantity to different items, the distortion of the cost will be insignificant and, perhaps, can be neglected.

Work with production is carried out in a separate section of the “Production” configuration. In Fig. 1, the document “Production” is opened, which accounts for the products and writes off direct costs that are reflected in the cost of production.

Rice. 1. Section "Production". Document "Production"

Product manufacturing services can be reflected in the UNF configuration in two ways:

If a service includes an accounting account for “indirect costs,” the program will automatically distribute the cost of this service according to the number of products produced (Fig. 2).
The service account should be “work in progress”, then we have the opportunity to close this service manually for the production we need (Fig. 3).

Rice. 2. Item card with the service, where the “Indirect costs” account is selected

Rice. 3. Item card with selected cost account “Work in Progress”

Working with work in progress

After the necessary costs have been collected for work in progress (in the “Work in Progress” accounting account), at the end of the month, before closing the period, it is necessary to close the current accounting account for cost using the additional document “Cost Allocation” (Fig. 4).

Rice. 4. Document “Cost Allocation”.

In the “Cost Allocation” document we indicate the period for which the production must be completed. On the “products” tab (Fig. 4), click the “fill in by release” button. The Tabular part includes all products that were produced during the specified period.

Rice. 5. Document “Cost Allocation”, tab “Costs”

Next, on the “costs” tab (Fig. 5), click the “fill in balances” button, and the program fills in data on the amount of costs that were not closed automatically. After this, you can click the “distribute by quantity” button, and current costs will be distributed in proportion to the number of products produced.

After the costs have been posted, all incoming documents have been entered and production reports have been posted, you can close the month (Fig. 6)

The program tells you which checkboxes are necessary to ensure that the information in the cost and financial results reports is up-to-date (indicated by an exclamation mark).

We indicate the necessary operations. Click “Close the month” (Fig. 6). After this, the program asks “Move the editing ban date?” so that no one can make changes (Fig. 7).

Select the required answer accordingly.